Record Costs on a Job

•    Deliver Job Materials
•    Approve Job Timecards
•    Write Manual AP Checks
•    Enter AP Invoices
•    [and] AP Debit Memos
 

 

What is the Jobs in Progress GL account?
The Jobs in Progress GL account is debited when costs are posted to the job. It is an asset holding account that retains all expenses and profit while the job is active and until final revenue recognition occurs. At the end of the job, all money is moved out of this account so the balance is zero.

• The Jobs in Progress GL account is set up on the job type using the Jobs In Progress field on the Job Type screen (Administration > Job Costing > Job Types).

Deliver Job Materials

GL Account	Debit	Credit	Journal
Jobs in Progress	XXX		Job Journal
Inventory		XXX	Job Journal

Approve Timecards
Timecards must be marked as ‘Approved’ to post as a cost on the job. You must set up a pay rate in Timekeeper setup in order to apply employee time to a job.

GL Account	Debit	Credit	Journal
Jobs in Progress	XXX		Job Journal
Applied Direct Labor		XXX	Job Journal
Applied Labor Burden		XXX	Job Journal

• Applied Direct Labor: A contra-expense account that captures all labor expenses (as recorded on timecards).
• Applied Labor Burden: A contra-expense account that captures all Labor Burden overheard. Labor burden is a percentage figure that represents general overhead expenses such as payroll taxes, insurance, and benefits.

Write Manual AP Check

GL Account	Debit	Credit	Journal
Jobs in Progress	XXX		Purchases Journal
Bank Account		XXX	Purchases Journal

AP Invoice Other
Only AP Invoice-Other can be applied to a job. Inventory invoices cannot be applied to a job. Evosus obtains material costs from the delivery of items on the Materials Manager in the job.

GL Account	Debit	Credit	Journal
Jobs in Progress	XXX		Purchases Journal
Accounts Payable		XXX	Purchases Journal

AP Debit Memo

GL Account	Debit	Credit	Journal
Jobs in Progress		XXX	Purchases Journal
Accounts Payable	XXX		Purchases Journal