Inventory
      Back to home
      1. Legacy
      2. Inventory

      Inventory Item Types - Overview

      There are five item types in Evosus:

      1. Stock

      2. Nonstock

      3. Labor

      4. Other

      5. Special Order

      Each one serves a different purpose and, in some cases, will track quantity or will post to the general ledger differently.
      Item types are assigned to inventory items using the Type field on the Options tab of Item screen (Inventory > Open an item > Options tab > Item Type field).


      Stock & Non-Stock Type Items

      Used for majority of items in the database. Stock would be used for items you typically carry in stock. Non-stock would be used for items you order relatively often, but do not keep in stock.

      • Quantity tracking

      • Cost is calculated according to valuation method (Average, FIFO or LIFO).

      • Cost posts to the Inventory Asset account when received on a PO or when brought in via Stock Adjustment.

      • Cost is posted to the COGS account when the item is delivered on a order or job.

      • Item type cannot be changed once the item has been transacted. With the exception of Stock and Non-stock, they can be interchanged with each other only.

      Labor & Other Type Items

      Used for items that do not track cost. Labor items would be used for selling labor and services. Other type items would be used for miscellaneous charges, such as freight or restocking fees. Or sundry items you do not need to keep track of.

      • Do NOT track quantity
      • Cannot be added to RGA's
      • Cost posts to directly to the COGS account IF the item is received on a PO.  These items are not typically purchased via PO.
      • Revenue is posted when the item is delivered on an order or job. 
      • COGS is not recorded on an order or job since cost is not tracked for these items.
      • Item type cannot be changed once the item has been transacted.

      Special Order Items (SOI)

      Used for custom or special order items. These items maintain their cost from PO to customer order.

      • Do NOT track quantity

      • Cost posts to a special SOI Clearing Asset account when the item is received on a PO.

      • Actual cost is posted to the COGS account when the item is invoiced on a order or job. The cost for each SOI is maintained from PO to customer order.

      • Item type cannot be changed once the item has been transacted.